Gift & Hospitality
We exchange gifts and hospitality for legitimate business purposes

Gifts & Hospitality Disclosure Requirements

 
If a Government Official
IS involved*
  • Consult with Legal
  • Complete disclosure form
  • If you are being reimbursed for expenses, provide names of officials and amounts on your expense report
 
If a Government Official
IS NOT involved*
  • Complete disclosure form if value is greater than $100
 
 
*Cash and cash equivalents are not acceptable to give or receive for both government and non-government parties.

We recognize the giving and receiving of business gifts and hospitality are courtesies designed to build good working relationships and goodwill with customers and suppliers, but it can also make it hard to be objective when making business decisions. Gifts and hospitality are not appropriate if they create an obligation, put you in a situation where you appear biased, or are given with the intent to influence a business decision. We must avoid the appearance of making business decisions based on gifts and instead base them on the quality and value of the products and services. Business gifts and hospitality do not include company-sponsored sales contests or incentives for team members.

What is the difference between a Gift and Item of Hospitality?
Gifts are items of value, travel, lodging, meals or entertainment when the host is not in attendance while hospitality is when the host is in attendance.

While representing Tyson as a team member:

  • Never give or receive gifts of cash or cash equivalents, such as gift cards, checks or gift certificates, or loans of any amount to (or from) a government official or a non-government party.
    • If you receive a survey request from a business partner in exchange for a gift card or other compensation, consult with Ethics and Compliance before completing it.
  • You should not give or receive any gift or item of hospitality to (or from) a government official, unless it’s clearly stated as acceptable in the policy or you have contacted Legal for pre-approval. Even a simple gift or a meal to (or from) a government official may be unacceptable or even against the law.
  • You should only give or receive gifts or items of hospitality to (or from) a non-government party when there is a legitimate business purpose, and it’s not considered extravagant. A legitimate business purpose is any one of the following:
    • Seeks to improve the image of Tyson or business partner
    • Enhances presentation of products or services
    • Establishes cordial relations
  • You should be aware and respectful of gift and hospitality policies your business partners may have in place regarding accepting gifts. If you are uncertain, ask your business partner about their policy

Who is considered a government official?
Any employee of the government, an agency of the government or government owned entity. See Gifts & Hospitality policy for legal definition, and common examples are as follows:

  • Officials who are elected, for example mayors and employees of the state and federal offices, including those running as candidates for office;    
  • Officials who regulate and inspect our operations, for example the Department of Agriculture and the Department of Labor;    
  • Officials who work for government owned institutions, for example public schools and federal or state police.

 

Questions and Answers
Q: When should you disclose a Gift or Item of Hospitality?

A: If the exchange meets either of the criteria below, we expect you to disclose the gift or item of hospitality to protect yourself and the Company.

  • When one of the parties involved in the exchange is a government official.
  • When the value of the gift or item of hospitality is greater than $100 for a non-government party.
Q: How should you disclose a Gift or Item of Hospitality?

A: In the U.S., complete the electronic disclosure form linked below.  It will be automatically routed by Ethics and Compliance for appropriate approvals based on the party involved in the exchange and the value of the item. International locations may have a different form in place, contact HR for guidance.  We prefer you complete the approval and disclosure form prior to the exchange, but we understand there are circumstances that may prevent a pre-approval.  However, a disclosure is still required and it will be routed for approval after the exchange. In addition to completing the electronic disclosure form, you must also identify the names of government officials and amounts of items you provided to a government official on an expense report when requesting reimbursement. 

Q: What should I do?
A supplier gave me an expensive gift during a business meeting and I know that because of cultural traditions it would offend him if I didn’t accept it.

A: You should report the gift immediately to Ethics and Compliance and ask for guidance.  Depending on the circumstances and value of the gift, we may ask you to return the gift or seek the supplier's permission to donate it to charity.

Q: Can we give nominal gifts to our food safety inspectors?
We are having a lunch to celebrate a safety milestone at the plant, is it ok to invite our local USDA inspector to join us?

A: In the U.S., inspectors are not allowed to receive gifts from the Company.  This can vary by country, and if you need further guidance, refer to the policy or contact the Legal Department. 

Watch the video
Gift & Hospitality
View this scenario to illustrate inappropriate gifts to a business partner.
Form: Approval & Disclosure Form
Policy Reference: Gift & Hospitality Policy, Travel Policy
Contact: Ethics & Compliance, Human Resourcs, Legal

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